Move-In, Move-Out & Breaks
As a resident of the college community, you must abide by all rules and regulations outlined in the Residence Life Policies and Procedures. Be sure to familiarize yourself with proper check-out procedures before leaving for winter and summer breaks, as outlined below.
As in the past, move-in/move-out protocols, including dates and procedures, are based on the college's COVID guidelines, which are subject to change depending on the circumstances in our community and the state.
Break Housing
All halls will remain open for Fall, Thanksgiving and Spring Break. Students do not need to inform RLO if they are staying or going.
May Move-Out 2025
As you prepare for the end of the Spring 2025 semester, here is some useful information to aid in your transition out of the residential community.
Closing Dates
- Thursday, May 15, 2025 by 5 p.m. - All students not participating in or attending commencement are required to depart campus.
- Sunday, May 18, 2025 by 5 p.m. - All non-graduates are required to depart campus.
- Monday, May 19, 2025 by noon - All graduates are required to depart campus.
A late departure fee of up to $250 will be charged to anyone failing to move out on time as stated above unless approved by RLO for late departure.
Official Closing Process
All residents must come to RLO to complete the checkout process. Once your room has been cleaned, belongings removed, and the room door has been locked, you must come to RLO to return your room keys.
Cleaning Space and Removing Trash
Residents must clean their rooms/suites/apartments before leaving. Please check your room thoroughly for any items before checkout to ensure you have all your personal belongings. The cleanliness of the rooms is the resident’s responsibility regardless of the presence or availability of shared resources (e.g. hall vacuums, or brooms). Before departure, make sure to check the laundry room, kitchens, and bathrooms for any personal items.
Items Left Behind will be Discarded
After residents move out, RLO in consultation with Physical Plant staff will assess damages that occurred in the residential spaces during the current academic year to determine which damages (if any) warrant charges. Outside of normal wear and tear, any damage charges go to those responsible residents, often the residents of the room or the identified responsible person. The reason for the assessment is to address any concerns in the effort to maintain the residence halls and apartments in good condition. Residents will be charged for missing college-provided furniture that was not reported in August on the RLO Room Condition Report.
Preparing for Move-Out? Consider Donating Select Items to ISP & Lula Bell’s!
More information will be provided soon on donation locations and times. For students that have donations outside of the approved donation items list, we encourage donations to local organizations such as (furniture), (clothing), and (assorted items).
Late Departure Requests
If you are participating in graduation (non-graduates), attending graduation, or leaving late due to travel concerns, please email your request for late departure to rlo@davidson.edu. All submissions will be reviewed by the Residence Life Office. Once reviewed, you will receive a response from RLO with details regarding your submission. Graduating seniors do not need to fill out the form.
Conduct and Behavior
Residents must abide by all policies, including the Alcohol Policy, Code of Responsibility, Honor Code, and RLO policies. Students failing to abide by the above policies during this period will be required to vacate their rooms immediately.
Construction Projects
It is important to know that all the check-out deadlines are firm; the College has construction projects, building cleaning, and summer conference schedules built around them. We strongly encourage all residents to plan and pack-up belongings early to make move-out deadlines.
August Move-In 2025
First Year Students
First-years and incoming transfers, that have been cleared to arrive, will move in on Wednesday, August 20, 2025. All details about move-in procedures for first-years and transfers will be sent over the summer via email to campus residents. Please reference that email for information about the move-in process, access to residential spaces and move-in expectations.
Returning Students
Move-in for returning students, that have been cleared to arrive, will be on Saturday, August 23 and Sunday, August 24, 2025. Returning students may choose which of these two days they wish to return and do not have to confirm the selected date of arrival with RLO in advance.
All details about move-in procedures for returning students will be sent via email to campus residents by over the summer. Please reference that email for information about the move-in process, access to residential spaces and move-in expectations.
Returners may not move in prior to the assigned move-in dates. If flying back to campus, do not choose a flight arriving earlier than your arrival date as the halls will not be open and an early arrival move-in will not be offered. Returners arriving before their assigned date will need to make a reservation at a hotel or make arrangements to stay with a friend off-campus until the buildings open.
Email the Residence Life Office at RLO@davidson.edu with additional questions.
As with all things we are prepared to adjust if circumstances change. Please check back to see if there are any updates to this information.